How to remove Read-Only mode in PowerPoint presentations?

By Eunice Samson | September 5, 2019 |

greater than 4 minutes

So, your colleague sent you the PowerPoint presentation for your big client meeting. However, you noticed some errors that you want to fix and certain areas you want to improve. You try to edit the file, but to your dismay, you have no editorial rights to it as it is in Read-Only mode. Well, the good news is, you can still perfect that presentation! In this post, we will teach you how to unlock a Read-Only PowerPoint 2019 presentation. By the end of the article, you will be able to open that file and edit without any restrictions.

How to Unlock Read-Only PowerPoint Presentations

Some people still wonder how they’ll know if a PPT file is in Read-Only mode. Well, there are two ways to identify locked presentations. The first method is to check if there is the ‘Read-Only’ text after the title of the file. Secondly, when you open the presentation, you will see a yellow message bar across the top of the presentation, telling you that you have limited access to the file. Now, we will show you two methods for unlocking a PPT file.

Method 1: Clicking Edit Anyway

  1. Open the PowerPoint presentation.
  2. Now, go to the yellow banner message and look for the button which says, ‘Edit Anyway.’
  3. To unlock the PowerPoint presentation, click the Edit Anyway button.

You will notice that the yellow message bar will disappear. Also, you will no longer see the ‘Read-Only’ suffix at the file name. Try making some changes to the PPT file to see if it is now editable.

Method 2: Selecting Mark as Final

Of course, there is more than one way to learn how to unlock Read-Only PowerPoint files. If you prefer taking the scenic route, you would not mind using a few extra steps in removing the Read-Only feature in your PPT presentation. Here are the steps:

  1. Of course, the first thing you need to do is open the PowerPoint presentation.
  2. Now, go to the top menu and click the File tab. You should be taken to the Info page when you do this.
  3. You will notice that the Protect Presentation option is in yellow. You may even see a message saying, “The presentation has been marked as final to discourage any editing.”
  4. To reverse this feature, select Protect Presentation.
  5. A context menu will appear. Click Mark as Final to unlock the PowerPoint Presentation.

After performing the steps above, you will notice that the yellow message banner has disappeared. Of course, the Read-Only suffix at the file name will also be gone.

The Importance of Using the Read-Only Feature on PowerPoint Presentations

You may wonder why the Read-Only feature exists in the first place. It is worth noting that it has various uses for many people. For example, locking the file enables users to discourage edits. Activating this feature allows them to alert recipients that they already have the final version of the file. Moreover, the Read-Only feature secures the file against accidental edits that other people may unknowingly perform. In many ways, locking a presentation is a protective measure. It is also a polite way to ask other people to avoid modifying the file.

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Various Ways to Protect Your PowerPoint Presentation

You may be interested to know how to secure your PPT files. If this is true, then you will be delighted to know that we can show you three ways to do so. Here are some of the methods you can use to prevent other users from tampering with your presentation:

Method 1: Enabling Read-Only

  1. Open the PowerPoint presentation, then click the File tab at the top of the window.
  2. Once you get to the Info page, click Protect Presentation.
  3. Select Mark as Final from the drop-down menu.
  4. You will see a dialog box which will tell you that the action will mark the file as final and saved. Click OK.

Method 2: Restricting Access

You can also use the Restrict Access option to prevent other people from editing your PowerPoint presentation. Here are the steps:

  1. Launch the PPT file, then go to the File tab.
  2. Select Protect Presentation to show its drop-down menu.
  3. Select Restrict Access.

Once you enable the Restrict Access feature, people will still have access to the file. However, they won’t have the ability to modify, copy, or print the presentation.

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Method 3: Encrypting the Presentation

If you are using PowerPoint 2010, 2013, or 2016, you can use the steps below:

  1. Open the PowerPoint file, then click the File tab at the top of the window.
  2. Go to the left-pane menu, then select Save As.
  3. Choose a location for saving the file.
  4. At the bottom of the Save As window, click Tools.
  5. Select General Options from the context menu.
  6. Click the Password to Modify box, then enter any password you want.
  7. Save the changes by clicking OK.
  8. Submit the password again, then click OK to confirm the action.
  9. Once you get back to the Save As dialog, click Save.

Do not forget the password you used because there is no way to recover it. Microsoft won’t even be able to help you remove the password.

Pro Tip: If you are worried about your PowerPoint files getting corrupted or damaged, we suggest that you install a reliable antivirus. There are many security software programs out there, but Auslogics Anti-Malware is among the few that can provide comprehensive protection. This tool can detect malicious items you’d never suspect existed. It is also easy to set up and run, especially since it has a user-friendly interface.

What’s great about Auslogics Anti-Malware is it was designed by a certified Microsoft Gold Application Developer. So, you can rest easy knowing that it won’t interfere with your operating system and your main anti-virus. In a way, installing this program is like adding another layer of protection on your computer.

Do you have suggestions on how we can improve this article?

We’d love to hear from you! Let us know your thoughts in the comments below!

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